Term of Reference (TOR)

Director of Administration

Reports to: CEO

The Director of Administration will report directly to the Chief Executive Officer of YONER Liberia.

The Director of Administration will serve as the head of the human resources department and will be responsible for developing and leading the entire human resources functions of YONER. Ranging from employee relations to payroll to compliance issues, the HR department will help ensure that YONER runs smoothly.

Professionalism, Strategic Vision and Leadership

• Craft human resources policies and procedures and effectively communicate changes thereto.
• Create and regularly update onboarding manuals.
• Work with the CEO and Board of Advisors to create a culture of diversity, inclusivity, collaboration and teamwork for increased productivity and growth.
• Develop an annual HR budget and submit it to the Finance Department for annual budget planning.
• Manage the staffing process, including developing procedures, recruiting, hiring, onboarding, dismissal, and termination.
• Update Finance department by written notice with changes in the number of staff or staff salary.
• Liaise with department heads to create training plans and ensure ongoing capacity development.
• Develop performance management toolkit and ensure proper performance management and evaluation systems are in place to help employees understand and grow in their areas of responsibilities
• Craft and discuss succession planning with department heads and CEO.
• Create a compensation strategy/salary structure for all positions based on market research and pay surveys. Ensure that the strategy is kept up-to-date.
• Investigate employee issues and conflicts and bring them to resolution.
• Ensure company’s compliance with accredited bodies regulations (Ministry of Labor, Liberia Revenue Authority, National Social Security and Welfare Corporation, etc).
• Report on the performance and progress of the Human Resource department to the management team and senior stakeholders.
• Support the financial team on budget planning, management and financial activities as needed.

Desired Skill Set

• Effective leadership skills
• Effective verbal and written communication skills
• Proficiency in Microsoft Office suite/ Google Workspace
• Interpersonal skills
• Analytical skills
• Strategic planning/ employment planning skills
• Critical thinking abilities
• Good financial and budgeting skills

Job requirements:

• Bachelor’s Degree in Management, Human Resource Management or other related fields.
• Knowledgeable about employment laws pertinent to the Republic of Liberia and YONER Liberia.
• A demonstrated quality experience in a Human Resource or Administrative role.